Meet Scout AI

Your Workforce Compliance Assistant.

Scout is the AI assistant built into Cloud SWMS. Instead of hunting through dashboards or exporting spreadsheets, you just ask a question in plain English — “which workers have licences expiring this month?” — and Scout answers instantly from your live compliance data. It reads across every worker, site, SWMS, licence and incident, surfaces the risks that matter, and tells you exactly what to do next. Compliance intelligence, on demand, for everyone on your team.

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What Scout does

Ask anything about your compliance

No dashboards to dig through, no reports to build. Just ask Scout in plain English and get an answer from your live data in seconds.

“Show all incidents in the last 6 months” Scout returns every logged incident, grouped by site and severity, with open actions flagged.

“Which workers have licences expiring in 30 days?” Scout lists every worker with a ticket lapsing this month, so you can renew before they’re stood down.

“Which sites are at risk of non-compliance?” Scout ranks your sites by compliance health and points to exactly what’s missing on each one.

“Show all contractors with outstanding actions” Scout surfaces every subcontractor with an incomplete requirement and what they still owe you.

How Scout works

Three steps to an answer

1

Ask in plain English

Type your question the way you’d ask a colleague — no query builders, filters or training required.

2

Scout queries your live data

Scout reads across workers, sites, SWMS, licences and incidents in real time — never a stale export.

3

Get an instant, actionable answer

Scout replies with the specific people, sites or documents involved — and what to do about them.

Why it’s different

Scout vs the manual way

The manual way

Hunting through dashboards

Export data and build spreadsheets to answer a single question
Reports are out of date the moment they’re produced
Only the admin who built the report knows how to read it
Risks stay hidden until something goes wrong

With Scout

Just ask and act

Ask a question and get the answer in seconds — no spreadsheets
Every answer reflects your live compliance data
Anyone on the team can ask — no reporting skills needed
Scout surfaces risks early, before they become incidents

Scout AI FAQs

Common questions about Scout AI

What is Scout AI?

Scout is the AI assistant built into Cloud SWMS. It lets you ask questions about your workforce compliance in plain English — like “which workers have licences expiring this month?” — and answers instantly from your live data, reading across every worker, site, SWMS, licence and incident so you don’t have to build reports or dig through dashboards.

What kinds of questions can I ask Scout?

Anything about your compliance data — expiring licences, open incidents, which sites are at risk, which contractors have outstanding requirements, who has completed a particular induction, and more. Scout understands everyday language, so you can ask the way you’d ask a colleague rather than learning a query syntax.

Does Scout use my live compliance data?

Yes. Every answer reflects your current data in Cloud SWMS — not a stale spreadsheet or an export from last week. When a licence is renewed or an incident is logged, Scout’s next answer already accounts for it, so you can trust what it tells you in the moment.

Do I need technical or reporting skills to use Scout?

None at all. There are no query builders, filters or report templates to learn. If you can type a question, you can use Scout — which means anyone on your team can get answers, not just the one admin who knows how the dashboards are built.

Is my compliance data kept private and secure?

Scout only ever works within your own Cloud SWMS account and answers based on the data you already hold. It respects the same access controls as the rest of the platform, so people only see what they are permitted to see, and your compliance records stay yours.

How does Scout help me stay ahead of risk?

Because asking is so fast, you can check on risk continuously instead of waiting for a monthly report. Scout surfaces lapsing licences, sites trending toward non-compliance and contractors with outstanding requirements early — so you can act before a gap turns into a stood-down worker or an incident.