Digital Site Inductions — Verify Every Worker Before They Step On Site.
Inducting workers at the gate wastes everyone’s time and leaves gaps the moment someone slips through unchecked. Cloud SWMS moves site inductions onto the phone, so workers and contractors complete everything before they arrive. Licences and tickets are verified as part of the flow, a quick QR scan checks each inducted person onto site, and unqualified workers simply can’t get through. Every induction is stored automatically with a timestamp, giving you a live view of who is on site and an audit-ready record whenever a regulator asks.
Digital site inductions, done before workers reach the gate
A site induction is how a builder makes sure every person who steps onto a site understands its specific hazards, rules and emergency procedures before they start work. In Australia it is a core part of meeting your WHS duties, and on most commercial and government sites a completed induction is a mandatory condition of entry. Done on paper it means clipboards at the gate, workers queuing to fill in forms, and no reliable way to check tickets or licences on the spot.
Cloud SWMS moves the whole process to the phone. Build a site-specific induction with your own content, safety videos and acknowledgement steps, then send workers a link so they complete it before they ever arrive. Licences and tickets are captured and verified as part of the flow, and a quick QR scan at the gate confirms exactly who is inducted and on site at any moment.
The result is a workforce that is verified before it turns up — no queues at the gate, no unqualified workers slipping through, and no lost paperwork. Every completed induction is filed automatically against the right site and worker, so when a principal contractor or regulator asks for proof, you export the records in a single click.
The Old Way vs The Cloud SWMS Way
Paper inductions at the gate
- Workers queuing at the gate to fill in paperwork on arrival
- No way to check tickets and licences before someone steps on site
- Contractors on site before their induction was ever completed
- Induction records sitting in a folder no auditor can find
Verified before they arrive
- Workers complete their induction on their phone before they turn up
- Licences and tickets are verified as part of the induction flow
- A quick QR scan checks anyone onto site in seconds
- Every induction is stored and instantly ready for audit
Everything you need to induct workers digitally
Custom induction builder
Build site-specific inductions with your own content, videos and acknowledgement steps.
Pre-arrival inductions
Workers complete everything on their phone before they arrive, so nobody waits at the gate.
QR check-in
A scan at the gate confirms who is inducted and on site, with a live record of everyone present.
Licence verification
Capture and check tickets and licences as part of induction, so unqualified workers can’t slip through.
Contractor inductions
Induct subcontractors and visitors with the same flow, so everyone on site is accounted for.
Instant records
Every completed induction is filed automatically and ready to export for any site or date.
From invite to on-site in four steps
Build your induction
Create a site-specific induction with the content, videos and checks you need.
Invite workers
Send a link and workers complete the induction on their phone before they arrive.
Verify and check in
Licences are verified and a QR scan checks each inducted worker onto site.
Stored and audit-ready
Every induction is filed automatically and ready to export the instant it’s needed.
Site induction FAQs
What is a site induction and is it legally required?
A site induction introduces every worker, contractor and visitor to the specific hazards, rules and emergency procedures of a site before they start work. Under Australian WHS law a PCBU must ensure workers are informed of site risks, and on most commercial and government sites a completed induction is a mandatory condition of entry.
Can workers complete their induction before arriving on site?
Yes. You send workers a link and they complete the full induction — including any videos and acknowledgements — on their own phone before they leave for the job. That means no queues at the gate and every worker arriving already cleared to start.
How does QR check-in work?
Each inducted worker gets a QR code. A quick scan at the gate confirms they have completed the site induction and are cleared to enter, and gives you a live record of exactly who is on site at any time — useful for headcounts and emergency evacuations.
Can I induct subcontractors and visitors too?
Absolutely. The same digital flow works for subcontractors, labour hire and site visitors, so everyone who sets foot on site is accounted for under one system — not scattered across different contractors’ paperwork.
Are induction records kept for audits?
Every completed induction is stored automatically against the right site and person, with a timestamp. When an auditor or principal contractor asks for evidence, you filter by site or date range and export a complete record in one click.
Can inductions be tailored to each site?
Yes. Build a unique induction for every project with its own content, hazards, videos and sign-off steps, or reuse a master template and adjust it per site. Update the content once and future inductions pick up the change.
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