Log Incidents On The Spot. Close Them Out Fast.
Online incident reporting built for Australian construction. Capture hazards, near misses and injuries from site in minutes — linked to the relevant construction SWMS, with every corrective action tracked through to resolution.
Incident reporting
Delayed Incident Reporting Is One Of The Biggest Compliance Risks In Construction.
When workers have to remember what happened hours later, fill in a paper form back at the office, or wait for someone to chase them up — details get missed, timelines get blurry, and your legal exposure grows. In Australia, WHS legislation requires incidents to be reported promptly. A slow process is not just inefficient, it’s a liability.
Log an incident in under two minutes — right where it happened.
Workers report incidents directly from their phone the moment they occur. Photo, location, description, people involved — all captured on the spot while the details are still fresh. No paper forms, no waiting until they’re back in the office, no lost information.
Everything you need. Nothing you don’t.
CloudSWMS incident forms are built for Australian construction — structured to capture the right information for WHS reporting obligations, insurance claims, and internal investigations. Supports near-misses, injuries, property damage, environmental incidents, and dangerous occurrences.
Electrician SWMS Automation links incident reports directly to the relevant SWMS and electrical licence records — so if something goes wrong during electrical works, the full compliance picture is captured automatically.
Plumbing SWMS Automation does the same for plumbing incidents — connecting the report to the active SWMS, site induction, and licence records for a complete audit trail from the moment of reporting.
Turn a report into a corrective action — immediately.
Assign corrective actions directly from the incident report. Set who is responsible, what needs to happen, and when it must be done by. CloudSWMS tracks each action through to completion and sends reminders automatically — so nothing gets assigned and forgotten.
The right people know the moment it happens.
Configure automatic notifications to site managers, safety officers, and company directors the moment an incident is logged. No delays, no relying on someone to make a phone call. Everyone who needs to know, knows — immediately.
auditable trail
Audit-Ready Incident Records From Day One.
Every incident report is stored against the site, the date, the workers involved, and any corrective actions raised. Pull a full incident history for any site or time period in seconds. When SafeWork, your insurer, or a principal contractor asks for your incident register, it’s already there.
From Incident To Record In Four Steps.
01
Worker logs the incident on their phone — on site, immediately
The person who sees it records what happened then and there, with photos, description, and location attached.
02
Relevant managers are notified automatically
Site managers, safety officers, and other key people receive alerts in real time so they can act straight away.
03
Corrective actions are assigned and tracked through to completion
Each action has a responsible person and due date, with reminders and status tracking so nothing goes missing.
04
The full record is stored and accessible in your compliance dashboard
Every incident, action, and outcome is filed automatically, ready to filter, export, and share for audits and investigations.
Incident Reporting FAQs.
Does CloudSWMS help with notifiable incidents under WHS legislation?
Yes. CloudSWMS flags incidents that may meet the threshold for notifiable incidents under the Work Health and Safety Act 2011, prompting you to notify SafeWork as required.
Can workers attach photos to an incident report?
Yes. Workers can attach photos, videos, and supporting documents directly from their phone at the time of reporting — capturing evidence while it’s still available.
How are corrective actions tracked?
Each corrective action is assigned to a named person with a due date. CloudSWMS sends reminders and flags overdue actions on your dashboard until they are marked complete.
Can I run an incident report across multiple sites?
Yes. Pull a consolidated incident register across all your sites for any date range — filtered by incident type, site, trade, or status.
Every Incident Captured. Every Action Closed Out.
Stop losing details to paper forms and end-of-day recollections. Report from site, notify the right people instantly, and keep an audit-ready record of every outcome.